PR agencies · Kolkata · WhatsApp Bot

Elevate Your PR Agency's Client Engagement on WhatsApp

Never miss another WhatsApp customer—your reliable assistant awaits.

Imagine it's 10pm and a client from Ballygunge reaches out via WhatsApp, seeking urgent media relations support. With traditional methods, that message could slip through the cracks. But with aireceptionist, your agency is always ready. We manage inquiries seamlessly, whether it's a last-minute crisis or setting up key appointments. Our bot captures messages and can instantly book appointments or gather necessary information, all through WhatsApp. Plus, if the conversation veers into complex territory, our trained human operator takes over. This ensures clients in culturally rich areas like Park Street and Salt Lake feel valued at all times, whether they're discussing a potential campaign or needing assistance with file exchanges. By embracing this technology, you can stay ahead of local competitors who may not yet recognise the power of effective WhatsApp communication.

WhatsApp Bot Rs 7,999/month · human handoff · WhatsApp Business API + SMS fallback · TCPA compliant
5000 messages/month
Messages / mo
<2 seconds
Response time
18%
Human handoff
99.9%
Uptime

Why a WhatsApp bot for pr agencies in Kolkata

WhatsApp-only messaging with a human operator on standby — no missed enquiries, no cold calls.

Instant Client Engagement

Respond to client queries within moments, achieving an instant-reply rate of over 85%. Capture inquiries when they matter most.

Effortless Appointment Booking

Convert inquiries into booked appointments with an in-chat booking rate exceeding 70%. Seamless integration with your existing tools like Calendly.

Human Escalation for Complex Queries

Ensure 100% satisfaction with an escalation rate of 18% to human operators for more nuanced discussions, maintaining the human touch.

High Availability and Reliability

Enjoy 99.9% uptime, ensuring your clients can reach you anytime, even during peak hours like school term starts or festivals.

WhatsApp use cases for pr agencies

  • Client in New Town sends a voice note discussing a crisis.
  • Agency receives a file for media coverage through WhatsApp.
  • Client from Salt Lake requests instant feedback on a press release.
  • A potential client in Ballygunge books a consultation directly via WhatsApp.
  • PR agency shares a campaign brief through catalogue in the chat.

WhatsApp market in Kolkata

In Kolkata, WhatsApp is the primary mode of communication for many PR agencies, making it essential to adopt this medium effectively. With a population of over 4.4 million, the demand for instant interaction increases, especially during peak communication times like festivals and school term openings. Local competitors may still rely on traditional methods, leaving a gap for agencies that harness the full potential of WhatsApp. As your clients reach out for urgent media relations support or last-minute changes, being prepared with a responsive bot ensures you remain competitive and relevant in the ever-evolving PR landscape.

WhatsApp Bot FAQs

How does aireceptionist handle inquiries?+
Aireceptionist uses AI to manage initial responses and capture vital information. If a query requires deeper insights, it escalates to a human operator for further assistance.
Can aireceptionist integrate with my current tools?+
Yes, aireceptionist can seamlessly integrate with popular tools such as Fresha, Calendly, and Xero, ensuring a smooth workflow for your agency.
What types of messages can be handled?+
Our WhatsApp bot can effectively manage media relations inquiries, crisis communications, and appointment requests, ensuring all client needs are addressed promptly.
Is the service compliant with local regulations?+
Absolutely. Aireceptionist is fully compliant with the Data Protection and Digital Privacy Act 2023, safeguarding your clients' information.

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Rs 7,999/month · WhatsApp Business API + SMS fallback · human handoff · TCPA compliant · Setup in 24h · no contract.

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